Post an event in the web calendar
All EMU faculty and staff are welcome to post events. Review the broadcast communication FAQ for guidelines on use. Contact or with questions.
Log In
Go to www.emu.edu/events/admin/ and enter your EMU username and password. Bookmark this page for easy access.
Adding an Event
1 If you are not on the Create Event page, click the Create New Event tab at the top. Above is a screenshot of the event creation page.
2 Work from the top field down, starting with the name of your event. Be descriptive in this headline, keeping your target audience in mind.
3 Enter a description of your event in the text box. Use the toolbar to format your description as you would in Microsoft Word. Address the “who, what, when, where, why, and how” of the event!
(Internet Explorer may not display the text box correctly. If you find there is no box in which to enter your description, please open Mozilla, an alternate web browser, and follow these instructions.)
4 Select at least one category for your event, keeping your target audience in mind. If possible, select up to three related categories to ensure the maximum number of people view your entry. For instance, if your department is sponsoring a university chapel and you are entering that event, please select "chapel" and "student life" as categories.
5 Mark Yes or No for “Show on paper wall calendar?” The web events database is now the driving force behind ALL paper wall calendar events; in order to appear on the wall calendar, an event is required to be in the online database.
6 Enter the time and date of the event. If the event lasts longer than one day, hit the back button twice AFTER you add the event in order to return to the creation page. Then, change the date and other important information, and click Add Event again. This does not work when you are simply modifying an event.
(Click the Refresh button if the body of your entry appears altered.)
7 Select the appropriate audience and breadth of advertisement.
8 Mark how long the event lasts.
9 Scroll through the Building drop-down list to select a location. Only use the Building and Room Number fields if you do not see your location listed specifically enough in the list of Buildings. If your event is off-campus, leave the Building and Room Number fields blank, and name the location in the Location Description field.
10 Select a department for contact information. As a policy, the marketing services department encourages the selection of departments rather than specific individuals, to increase the likelihood of a user easily acquiring additional information. There are always exceptions, but please select a department if at all possible. If the primary contact is not listed in the drop-down list, you may add the appropriate information in the name, phone number, and e-mail address fields.
11 Add a complete URL (including http://) to the appropriate field at the bottom if there is important additional information available on a different page or site. If you do not include the complete URL the link will not function.
12 Click Add Event.
13 The preview page will allow you to check your entry for layout, spelling errors, correct dates and times, and anything else that may be improper or out of format.
14 To edit your entry, click the Back button or the “back” link at the bottom of the screen to return to the entry page. Make the necessary adjustments and click Update Event at the bottom of the page. (If the text box is empty, click the Refresh button and your description will appear.)
NOTE: Be on the lookout for strange characters, like question marks, within your description. This indicates incorrect formatting carried over from Word or another program. Delete the bad characters and update your entry before moving on.
15 If there are no further corrections or revisions, click the “Everything is Correct” link at the bottom of the screen and your entry will be entered into the system!
